Do you enjoy working with a team and performing a variety of office management duties in a fast-paced environment?
We are looking for a Business Office Manager to coordinate the office management tasks for Hearthstone.
Functions include accounts payable/receivable, supply inventory and ordering, payroll functions, organizing events and supervision of our concierge function.

What You’ll Do as a Business Office Manager:

• Billing and Invoicing: Manage the preparation and processing of resident invoices across various payment sources, including private pay, Medicare, Medicaid, Elderly Waiver, and healthcare insurance.
• Problem Solving: Resolve billing questions, discrepancies, and payment issues while effectively communicating with residents, families, and third-party payers.
• Payroll: Process bi-weekly payroll, handle manual adjustments, and coordinate with corporate payroll to ensure accuracy and timeliness. Resident Support: Be a go-to resource for residents, helping them understand their statements, coordinating events, assisting with fundraising, and addressing general inquiries.
• Reporting and Compliance: Prepare census reports, financial updates, and other key documents for internal and external stakeholders, including state and federal agencies.
• Budget and Accounts Payable: Assist in preparing and monitoring the operational budget, while ensuring accounts payable deadlines are met and procedures followed.
• Leadership: Serve as part of the leadership team, overseeing the Administrative Office Assistant and contributing to the success of the community.
• Collections: Manage accounts receivable, issuing payment notices, and following up with residents and families to ensure timely payments. Administrative Support: Provide backup for reception, greet visitors, direct vendors, and assist with tours as needed.

Why Join Us? At Hearthstone, you’ll be part of a community that values integrity, care, and financial excellence. Every day presents an opportunity to make a meaningful impact on the lives of residents, families, and team members. You’ll work closely with our leadership team, helping to ensure smooth operations while being the backbone of our financial and administrative processes.
If you have prior experience in healthcare, a passion for supporting others, and are looking for a dynamic role where no two days are the same, we encourage you to apply!

What You’ll Gain: In addition to the competitive compensation you’d expect, WesleyLife offers true flexibility. You don’t want to work all the time, and we don’t want you to! In addition, our locations are filled with team members who have one another’s backs and leaders who genuinely care about each team member as a person.
We’re committed to creating the best work experience you’ve ever had. Why not give us a look today?

Compensation: The starting pay rate will be based on years of experience. Daily Pay: Use this free app to access your wages before payday to handle unexpected expenses.

Health and Financial Benefits:

• Comprehensive Benefits Package: Including healthcare, vision, dental, and 401K.
• Scholarship Reimbursement: Up to $3,000/year for educational pursuits.
• Tuition Reimbursement: Up to $1,500/year for furthering your education.
• Wellness Incentives: Free wellness membership and cash incentives for staying healthy.
• Educational Discounts: Enjoy an 18% discount at Purdue University Global.

Additional Perks:

• Referral Bonus Program: Earn bonuses for referring qualified candidates.
• Voluntary Benefits: Life, accident, and critical illness coverage available.