Document Indexer and Abstract Typist Trainee

Posted: 05/11/2026
Administrative, Support & Clerical

Document Indexer / Abstract Typist Trainee
Marion County Title Services – Knoxville, IA
Do you enjoy detailed work, research, and organizing information? Are you interested in historical records and legal documents? If so, Marion County Title Services may have the perfect opportunity for you.
We are seeking a full-time Document Indexer / Abstract Typist Trainee to join our team. This position is primarily focused on indexing and organizing recorded real estate documents while also offering long-term training opportunities in abstract typing and title research.
What Does a Document Indexer Do?
Every business day, documents related to real estate transactions are recorded at the Marion County Recorder’s Office. These documents include deeds, mortgages, easements, liens, and many other legal filings tied to property ownership.
As our Document Indexer, you will play a key role in maintaining our title plant database by:

  • Retrieving newly recorded documents from the Recorder’s Office
  • Uploading documents into our database system
  • Entering and verifying important information such as:
    • Grantors and Grantees
    • Legal descriptions
    • Recording information
    • Document types
Accuracy and attention to detail are extremely important, as this information allows the abstractors to locate the documents efficiently and accurately.
Opportunity to Learn Abstract Typing
In addition to indexing, this position offers the opportunity to learn the specialized field of abstract typing and title research over time.
As training progresses, you may learn how to:
  • Read and interpret legal and real estate documents
  • Prepare Pre-Closing and Post-Closing searches and reports for lenders
  • Prepare ownership and lien reports
  • Type and format abstracts from worksheets and supporting documents
  • Search property and court records for judgments, estates, and related filings
This is a career field that requires patience and training, and we are looking for someone interested in building long-term skills within our industry.
What We’re Looking For
We are searching for someone who is:
  • Highly detail-oriented and organized
  • Comfortable working independently
  • Reliable and self-motivated
  • Willing to learn new skills
  • Able to stay focused on repetitive and accuracy-based tasks
Strong typing and computer skills are important, along with a good working knowledge of Microsoft Word. Experience with legal descriptions, data entry, or real estate records is helpful but not required.
If you enjoy research, problem-solving, and working with detailed information, this may be an excellent fit for you.
Additional Responsibilities
  • Helping with general office tasks as needed
  • Occasionally answering phones and assisting walk-in customers
About Us
Marion County Title Services is a small, locally owned company based in Knoxville, Iowa. We offer ongoing educational opportunities through the Iowa Land Title Association.
We provide:
  • Competitive hourly pay
  • Group health insurance
  • Retirement benefits
  • Vacation and paid time off
Schedule
Office hours are:
  • Monday–Thursday: 7:00 AM – 4:00 PM
  • Friday: 7:00 AM – Noon
We offer some flexibility with start and end times to fit your needs. No weekends required.
This is a quiet office environment with minimal direct customer interaction. We’re a small team that values hard work, loyalty, and a positive workplace culture.
How to Apply
Please email your resume and references to:
Ben Butler
ben@marioncountytitle.com
Marion County Title Services is an equal opportunity employer.
 

Document Indexer and Abstract Typist Trainee
Marion County Title Services
Ben Butler